Fellowships in Data Curation

Information for Recipients

The following pertains both to Postdoctoral Fellows in Data Curation for the Sciences and Social Sciences and to Postdoctoral Fellows in Medieval Studies.

Please submit all forms and receipts to Lizzi Albert via email (lalbert@clir.org) or post (CLIR, 1707 L St. NW, Washington, DC, 20036).

Important Documents and Links

Guidelines for Research and Travel Reimbursements for Postdoctoral Fellows in Data Curation

During their appointments, CLIR/DLF Postdoctoral Fellows in Data Curation for the Sciences and Social Sciences and CLIR/DLF Postdoctoral Fellows in Data Curation for Medieval Studies are eligible for reimbursement of up to $1,000 annually for research-related expenses, and $1,000 annually for conference- and travel-related expenses. These benefits are contingent upon each fellow's continued employment at their host institution under the terms of their fellowship employment contract. To be reimbursable, expenses must support a fellow's own professional and intellectual development, and they must relate to the domain of data curation.

Research-related expenses

Allowable expenses include but are not limited to:

• professional memberships;
• books;
• hardware or software;
• workshop or training fees; or
• fellows' travel essential for research, education, or training activities.

Note: Before incurring research-related expenses that do not fall into one of the above categories, fellows should write Christa Williford, Program Officer, requesting confirmation that their proposed expense is allowable.

Research activities connected to data curation may include but are not limited to:

• conducting needs assessments related to data curation practices and services;
• comparing data curation needs and practices across domains, institutions, or national borders;
• developing best practices for data management plan development for grant-funded projects in particular domains;
• investigating and making recommendations for data collection, analysis, and preservation for specific initiatives or domains;
• assessing the effectiveness of data curation services; or
• developing best practices for promoting data-related services of academic libraries to researchers.

Note: Fellows are encouraged to engage the help of their colleagues within their institutions and within the Postdoctoral Fellowship Program in support of research activities when feasible. Collaborating fellows may apply separately for reimbursement of different expenses incurred in support of the same project.

Education or training activities connected to data curation may include but are not limited to the study of:

• data management practices, applications and/or tools;
• data analysis practices, applications and/or tools;
• digital preservation practices, applications and/or tools, including digital forensics; or
• researcher information behavior.

Travel- and Conference-related expenses

Travel- and conference-related expenses are only reimbursable in accordance with CLIR's travel policy, after the completion of the trip. Fellows are encouraged to review this policy in advance of each trip for which they plan to claim reimbursement. Allowable travel expenses include conference fees and actual transportation, food, and lodging costs incurred on fellowship-related business.

Reimbursement procedures

Once expenses are incurred, fellows should complete and submit a copy of the Travel/Conference Reimbursement Form or the Research Expense Reimbursement Form (above) along with electronic copies of official, dated receipts. In exceptional circumstances where a fellow would incur financial hardship, CLIR staff may prepay a travel or conference-related expense on behalf of the fellow.

Please submit all forms and receipts to Lizzi Albert via email (lalbert@clir.org) or post (CLIR, 1707 L St. NW, Washington, DC, 20036).

Processing a prepaid expense or reimbursement may take up to 30 days.