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(See appendix B for Informed Consent Form.)
Please answer the remaining 30 questions with the one IR in mind
that offers the widest array of services to the most people and greatest number
of constituencies (e.g., faculty members, students, staff, administrators,
guests) in your institution's learning community. Please feel free to message
Soo Young Rieh (rieh@umich.edu) with your
questions or concerns.
1. How
long has your institution been involved in IR planning? Please enter the number
of months.
2. How
much longer is your institution likely to continue IR planning before making
the decision whether or not to implement an IR? Please enter the number of
months.
3a. How
important are these anticipated benefits of IRs to your institution?
|
|
VI* |
SI |
SU |
VU |
NO |
DK |
NA |
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A boost to your institution's prestige |
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Better service to contributors |
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Better services to your institution's learning community |
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New services to learning communities beyond your
institution |
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Maintaining control over your institution's intellectual
property |
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Capturing the intellectual capital of your institution |
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Contributing to the reform of the entire enterprise of
scholarly communication and publishing |
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A reduction in the amount of time between discovery and
dissemination of research findings to scholarly communities |
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An increase in citation counts to your institution's
intellectual output |
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Exposing your institution's intellectual output to
researchers in North America and around the world who would not otherwise
have access to it through traditional channels |
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An increase in the accessibility to knowledge assets such
as numeric, video, audio, and multimedia datasets |
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Providing maximal access to the results of publicly funded
research |
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A solution to the problem of preserving your institution's
intellectual output |
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An increase in your library's role as a viable partner in
the research enterprise |
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Reducing user dependence on your library's print
collection |
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Longtime preservation of your institution's digital output
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Other (Please specify in question 3b below) |
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* Key to
abbreviations: VI=Very important, SI=Somewhat important, SU=Somewhat
unimportant, VU=Very unimportant, NO=No opinion, DK=Don't know, NA=Not
applicable |
|||||||
3b. If
you rated "Other" for the question above, please specify in the box below.
4. What
is the likelihood that your institution will conduct a needs assessment prior
to making a decision about implementing an IR?
|
Very likely |
|
Somewhat likely |
|
Somewhat unlikely |
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Very unlikely |
|
No opinion |
|
Don't know |
5. Has
your institution conducted a needs assessment for an IR?
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Yes |
|
No |
|
Don't know |
6a. How
important are the results of the following investigative activities in terms of
influencing your institution to initiate planning activities for an IR?
|
|
VI* |
SI |
SU |
VU |
NO |
DK |
NA |
|
Results of your institution's needs assessment |
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Learning about successful implementations at comparable
institutions |
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Learning about successful implementations at a wide range
of academic institutions |
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Learning about available expertise and assistance from a
library consortium, network, group of libraries, etc. |
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An analysis of a thorough literature review of IRs |
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Learning from reports of other institutions' IR planning,
pilot testing IR software, and implementation activities to date |
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Using other institutions' operational IRs |
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Demonstrating operational IRs to my institution's
decision-makers |
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Demonstrating IR metadata harvesters such as OAIster and
Google Scholar to my institution's decision-makers |
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Waiting for a critical mass of IR implementation at
comparable institutions to happen |
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Waiting for a critical mass of IR implementation generally
to happen |
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Better digital preservation techniques |
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Other (Please specify in question 6b below) |
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* Key to
abbreviations: VI=Very important, SI=Somewhat important, SU=Somewhat
unimportant, VU=Very unimportant, NO=No opinion, DK=Don't know, NA=Not
applicable |
|||||||
6b. If
you rated "Other" for the question above, please specify in the box below.
7a. How
active were people in these positions in terms of leading the charge to get
involved with IRs at your institution?
|
|
VA* |
SA |
SI |
VI |
NO |
DK |
NA |
|
Staff at a library network, consortium, or other
affiliated group |
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Your institution's president or chancellor |
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Your institution's vice president or provost |
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Faculty governance, e. g., faculty senate, faculty senate assembly,
etc. |
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Your institution's chief information officer |
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Your institution's archivist |
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Faculty members generally |
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A faculty member in particular |
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Library director |
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Assistant library director(s) |
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Library staff member(s) |
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Graduate student (s) |
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Undergraduate student(s) |
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Other (Please specify in question 7b below) |
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* Key to
abbreviations: VA=Very active, SA=Somewhat active, SI=Somewhat inactive, VI=Very
inactive, NO=No opinion, DK=Don't know, NA=Not applicable |
|||||||
7b. If
you rated "Other" for the question above, please specify in the box below.
8. Who
is the individual leading IR planning at your institution? (Choose one only.)
|
A faculty members in a particular college, department, or
school |
|
Your institution's chief information officer |
|
Your institution's archivist |
|
Library director |
|
Assistant library director |
|
A library staff member |
|
No committee or committee chair has been appointed |
|
Other (please specify) |
9. If
a committee is involved with IR planning, identify the positions of other
people on this committee. (Choose all that apply.)
|
Staff from the office of the president or chancellor |
|
Staff from the office of the vice-president or provost |
|
Staff from the office of the chief information officer |
|
Staff from your institution's legal office |
|
Your institution's chief information officer |
|
Your institution's archivist |
|
Library director |
|
Assistant library director |
|
Library staff member(s) |
|
Archives staff |
|
A faculty member in particular |
|
Graduate student(s) |
|
Undergraduate student(s) |
|
Committee members have not yet been appointed |
|
Other (please specify) |
10. How
many people are involved in IR planning?
11a. What
percentage of the responsibility for an operational IR do you think should be
given to various campus units? (Percentages must add up to 100%.)
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% Your institution's central administration |
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% Your institution's library |
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% Your institution's central computing unit |
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% The office of the chief information officer |
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% Your institution's archives |
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% Various academic colleges, departments, and schools |
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% Other (Please specify in question 11b below) |
11b. If
you provided a percentage for "Other" for the question above, please specify in
the box below.
12. If
you could foretell the future, who will be authorized contributors to your
institution's IR? (Choose as many as apply.)
|
Faculty members |
|
Graduate students |
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Undergraduate students |
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Research scientists |
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Librarians |
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Archivists |
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Your institution's administrators |
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Your institution's press |
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Your institution's news service |
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Your institution's central computer services staff |
|
Academic support staff |
|
External contributors |
|
Other (please specify) |
13. Who
do you think will be the major contributor to your institution's IR? (Choose
one only.)
|
Faculty |
|
Graduate students |
|
Undergraduate students |
|
Research scientists |
|
Librarians |
|
Archivists |
|
University and college administrators |
|
Computer services staff |
|
Academic support staff |
|
Other (please specify) |
14. If
your institution eventually does make the decision to implement an IR, how easy
do you think it will be to get faculty to contribute to the IR?
|
Very easy |
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Somewhat easy |
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Somewhat difficult |
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Very difficult |
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No Opinion |
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Don't know |
|
Not applicable |
15. If
your institution eventually does make the decision to implement an IR, how easy
do you think it will be to get other members of the learning community to
contribute to the IR?
|
Very easy |
|
Somewhat easy |
|
Somewhat difficult |
|
Very difficult |
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No opinion |
|
Don't know |
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Not applicable |
16a. Why
do you think members of your institution's learning community will contribute
to an IR?
|
|
VI* |
SI |
SU |
VU |
NO |
DK |
NA |
|
To boost the particular scholar's prestige |
|
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|
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|
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To boost your institution's prestige |
|
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|
|
|
|
|
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To contribute to the reform of the entire enterprise of
scholarly communication and publishing |
|
|
|
|
|
|
|
|
To reduce the amount of time between discovery and
dissemination of research findings to scholarly communities |
|
|
|
|
|
|
|
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To increase citation counts to the particular scholar's
oeuvre |
|
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To increase citation counts to your institution's
intellectual output |
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To encourage other scholars to provide open access to
their intellectual output |
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To expose the particular scholar's intellectual output to
researchers in North America and around the world who would not otherwise
have access to it through traditional channels |
|
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To expose your institution's intellectual output to
researchers in North America and around the world who would not otherwise
have access to it through traditional channels |
|
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|
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|
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To place the burden of preservation on the IR instead of
on individual faculty members |
|
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To increase the accessibility to knowledge assets such as
numeric, video, audio, and multimedia datasets |
|
|
|
|
|
|
|
|
To provide maximal access to the results of publicly
funded research |
|
|
|
|
|
|
|
|
To solve the problem of preserving your institution's
intellectual output |
|
|
|
|
|
|
|
|
To increase the library's role as a viable partner in the
research enterprise |
|
|
|
|
|
|
|
|
To reduce user dependence on your library's print
collection |
|
|
|
|
|
|
|
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Other (Please specify in question 16b below) |
|
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|
* Key to
abbreviations: VI=Very important, SI=Somewhat important, SU=Somewhat
unimportant, VU=Very unimportant, NO=No opinion, DK=Don't know, NA=Not
applicable |
|||||||
16b. If
you rated "Other" for the question above, please specify in the box below.
17a. What
digital content recruitment methods do you think will be most successful at
your institution?
|
|
VS* |
SS |
SU |
VU |
NO |
DK |
NA |
|
Volunteer contributions |
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Publicity about the IR in campus newspapers |
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Presentations by staff responsible for the IR at
departmental and faculty meetings |
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Personal visits by staff responsible for the IR to faculty
and administrators |
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Staff responsible for the IR working one-on-one with early
adopters |
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Word-of-mouth from early adopters to their colleagues in
the faculty and staff ranks |
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Publicizing the IR during reference interactions in
libraries and archives |
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Systematic review of faculty, staff, center, and
departmental web sites for potential contributors by staff responsible for
the IR |
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Institution-wide mandates regarding mandatory contribution
of certain material types, e.g., doctoral dissertations, master's theses,
faculty preprints, etc. |
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Other (Please specify in question 17b below) |
|
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* Key to
abbreviations: VS=Very successful, SS=Somewhat successful, SU=Somewhat unsuccessful,
VU=Very unsuccessful, NO=No opinion, DK=Don't know, NA=Not applicable |
|||||||
17b. If
you rated "Other" for the question above, please specify in the box below.
18. Check
all the types of digital materials you are planning to allow authorized
contributors to submit to your institution's IR.
|
Preprints |
|
Working papers |
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Books |
|
Journals |
|
Journal articles |
|
Maps |
|
Interview transcripts |
|
Sound recordings of interview transcripts |
|
Software |
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Software documentation |
|
Video recordings of performances |
|
Blogs |
|
Interim and final reports to funding agencies |
|
Raw data files that result from faculty research projects |
|
Raw data files that result from doctoral dissertation
research |
|
Raw data files that result from master's thesis research |
|
Raw data files that result from senior thesis research |
|
Written papers or transcripts of conference presentations |
|
Conference presentations (e.g., summaries, abstracts,
notes, outlines, remarks, etc.) |
|
Committee meeting agenda and minutes |
|
Committee meeting documents, e.g., budgets, reports,
memoranda |
|
Your institution's course catalogs |
|
Your institution's newspapers |
|
Your institution's alumni publications |
|
Faculty senate agendas and minutes |
|
College, departmental, and school alumni publications |
|
Regent, trustee, board meeting agenda and minutes |
|
Course syllabi, class notes, handouts, outlines,
assignments prepared by faculty, lecturers, teaching assistants, and other
professional teaching personnel |
|
Other learning objects such as simulations, models,
software demonstration files, images, video prepared by faculty, lecturers,
teaching assistants, and other professional teaching personnel |
|
Doctoral dissertations |
|
Master's theses |
|
Senior theses |
|
Graduate student eportfolios |
|
Undergraduate student eportfolios |
|
Class notes, outlines, assignments, papers, and projects
prepared by graduate students |
|
Class notes, outlines, assignments, papers, and projects
prepared by undergraduate students |
|
Other (please specify) |
19. Who
will be responsible for managing the IR's intellectual property rights? (Choose
all that apply.)
|
Contributors' academic or service unit |
|
One chosen academic unit |
|
One chosen service unit |
|
IR staff |
|
Library staff |
|
Archives staff |
|
Staff from the office of the chief information office |
|
A company that our IR is outsourcing |
|
Other (please specify) |
20a. How
likely are each of the following to be your next steps on the road to IR
implementation as a direct result of your IR planning?
|
|
VL* |
SL |
SU |
VU |
NO |
DK |
NA |
|
Your institution terminates its investigation of IRs |
|
|
|
|
|
|
|
|
Your institution seeks a partner institution(s) to share
in an IR |
|
|
|
|
|
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|
|
Your institution seeks funding for the next step of
investigation of IRs |
|
|
|
|
|
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|
Your institution supports implementation of an IR software
package |
|
|
|
|
|
|
|
|
Your institution widens the scope of its investigation
into IRs |
|
|
|
|
|
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Your institution waits for a consortium, network, group,
etc., to implement an IR |
|
|
|
|
|
|
|
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Other (Please specify in question 20b below) |
|
|
|
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|
* Key to
abbreviations: VL=Very likely, SL=Somewhat likely, SU=Somewhat unlikely,
VU=Very unlikely, NO=No opinion, DK=Don't know, NA=Not applicable |
|||||||
20b. If
you rated "Other" for the question above, please specify in the box below.
21. What
is the likelihood that your institution will pilot test one or more IR software
package(s) prior to making a decision about implementing an IR?
|
Very likely |
|
Somewhat likely |
|
Somewhat unlikely |
|
Very unlikely |
|
No opinion |
|
Don't know |
22a. What
is the status of these IR policies?
|
|
NP* |
D |
I |
DK |
NA |
|
Determining what is acceptable content |
|
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Defining collections |
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Determining who is authorized to make contributions to the
IR |
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Restricting access to IR content |
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Acceptable file formats |
|
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Identifying metadata formats and authorized metadata
creators |
|
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Charging for IR services |
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Formulating a privacy policy for registered IR system
users |
|
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Licensing IR content |
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Updating IR content |
|
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Withdrawing IR content |
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Providing access management services |
|
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Preserving IR content |
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Revising IR policies in the future |
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Authorizing external contributors |
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Intellectual property |
|
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Other (Please specify in question 22b below) |
|
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|
* Key to
abbreviations: NP=No policy; D=Drafted; I=Implemented; DK=Don't know, NA=Not
applicable |
|||||
22b. If
you rated "Other" for the question above, please specify in the box below.
23a. To
what extent do you think the following are likely to inhibit your ability to
deploy a successful IR?
|
|
VL* |
SL |
SU |
VU |
NO |
DK |
NA |
|
Making members of your institution's learning community
aware of the IR |
|
|
|
|
|
|
|
|
Contributors' lack of knowledge about how they can benefit
from IRs |
|
|
|
|
|
|
|
|
Encouraging faculty to submit digital content to the IR |
|
|
|
|
|
|
|
|
Convincing faculty that the IR will not adversely affect
the current publishing model |
|
|
|
|
|
|
|
|
Absence of campus-wide mandates regarding mandatory
contribution of certain material types, e.g., doctoral dissertations,
master's theses, faculty preprints, etc. |
|
|
|
|
|
|
|
|
Contributors' concerns about the difficulty using the IR
system to contribute digital content to the IR |
|
|
|
|
|
|
|
|
Inability of contributors to formulate quality metadata |
|
|
|
|
|
|
|
|
Contributors' concerns about intellectual property rights
for digital materials |
|
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|
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Inadequacy of the IR system's digital preservation
capabilities |
|
|
|
|
|
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|
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Difficulties in long-term preservation of digital files |
|
|
|
|
|
|
|
|
Lack of on-campus technical expertise in IR systems |
|
|
|
|
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|
|
Supporting all ongoing costs of an operational IR |
|
|
|
|
|
|
|
|
Competing for resources with other priorities, projects,
and initiatives |
|
|
|
|
|
|
|
|
Other (Please specify in question 23b below) |
|
|
|
|
|
|
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|
* Key to
abbreviations: VL=Very likely, SL=Somewhat likely, SU=Somewhat unlikely,
VU=Very unlikely, NO=No opinion, DK=Don't know, NA=Not applicable |
|||||||
23b. If
you rated "Other" for the question above, please specify in the box below.
24. To
what extent will an IR affect your institution's ability to build relationships
between the IR and other on-campus repositories (e.g., archives, student
services, library systems, digital asset management systems, electronic course
management systems, digital libraries)?
|
A big positive effect |
|
A moderate positive effect |
|
No effect |
|
A moderate negative effect |
|
A big negative effect |
|
A combination of positive and negative effects |
|
Don't know |
|
No opinion |
|
Not applicable |
|
Other (please specify) |
25a. How
likely is it that funding for your institution's implementation of an IR will
come from these sources?
|
|
VL* |
SL |
SU |
VU |
NO |
DK |
NA |
|
Special initiative supported by your institution's central
administration |
|
|
|
|
|
|
|
|
Special initiative supported by your institution's library |
|
|
|
|
|
|
|
|
Special initiative supported by your institution's central
computer services |
|
|
|
|
|
|
|
|
Special initiative supported by your institution's
archives |
|
|
|
|
|
|
|
|
Special initiative supported by academic colleges,
departments, and schools |
|
|
|
|
|
|
|
|
Regular budget line item for your institution's central
administration |
|
|
|
|
|
|
|
|
Regular budget line item for your institution's library |
|
|
|
|
|
|
|
|
Regular budget line item for your institution's central
computer services |
|
|
|
|
|
|
|
|
Regular budget line item for your institution's archives |
|
|
|
|
|
|
|
|
Regular budget line item for academic colleges,
departments, and schools |
|
|
|
|
|
|
|
|
Costs absorbed in routine operating costs of your
institution's central administration |
|
|
|
|
|
|
|
|
Costs absorbed in routine operating costs of your
institution's library |
|
|
|
|
|
|
|
|
Costs absorbed in routine operating costs of your
institution's central computer services |
|
|
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Costs absorbed in routine operating costs of your
institution's archives |
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Costs absorbed in routine operating costs of your
institution's academic colleges, departments, and schools |
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Grant awarded by an external source |
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Grant awarded by an internal source |
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Other (Please specify in question 25b below) |
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* Key to
abbreviations: VL=Very likely, SL=Somewhat likely, SU=Somewhat unlikely,
VU=Very unlikely, NO=No opinion, DK=Don't know, NA=Not applicable |
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25b. If
you rated "Other" for the question above, please specify in the box below.
26. Please
identify your position at your institution. (Choose one only.)
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President or chancellor |
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Staff in the office of the president or chancellor |
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Vice president or provost |
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Staff in the office of the vice president or provost |
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Chief information officer |
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Staff in the office of the chief information officer |
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Archivist |
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Archives staff |
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Library director |
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Assistant director of library public services |
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Assistant director of library technical services |
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Assistant director of library information technology |
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Library staff |
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Other (please specify) |
27. What
is your connection to your institution's IR?
28. Please
identify your institution.
29. How
can the MIRACLE Project assist you regarding IRs?
30. If
you would be willing to volunteer for follow-up questions via phone or email,
please add your name and email address and we will contact you in the near
future:
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Name |
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Email |
Thank You! If you have questions, please message Soo Young Rieh
(rieh@umich.edu) at the MIRACLE Project. Thank you for your responses.