Information for Current Supervisors and Fellows

Meetings | Reporting Requirements | Important Documents and Links | Program Staff

Online Sessions and In-person Meetings

Fellows

Online sessions are held virtually during the academic year, in the months during which there is no other required program meeting. For examples of topics and speakers from past online sessions, see Past Education Program Dates.

Fellows meet in person at the summer seminar at the beginning of their fellowship terms, during the spring of their first year, and during the fall of their second year.

2019-2021 Fellows

• July 28 – August 3, 2019: Summer seminar for 2019-2021 postdoctoral fellows at Bryn Mawr College.
• March 29 – 31, 2020: Coalition for Networked Information (CNI) meeting in San Diego, California. The CNI Spring Membership Meeting will be held virtually. The CLIR Postdoctoral Fellowship Team will also schedule virtual workshops for the fellows’ spring meeting.
• November 8-11, 2020: CLIR Postdoctoral Fellows Meeting and Digital Library Federation (DLF) Forum in Baltimore, Maryland. The 2020 DLF Forum will be held virtually. The CLIR Postdoctoral Fellowship Team will also schedule virtual workshops for the fellows’ fall meeting.

2020-2022 Fellows

• We will have an online orientation session for fellows on July 8, 2020, at 2 pm Eastern (US/Canada). 2020-2022 fellows may register for the orientation session here.
• July 27 – July 31, 2020: the summer seminar will be held online in 2020. At a later date, CLIR may provide the Fellow and the Fellow’s supervisor opportunities to travel to meet in person for a seminar, provided there are no public health or other safety concerns that would make this inadvisable.
• CLIR will provide two (2) mid-fellowship seminars for the Fellow, to take place in Spring 2021 and Fall 2021.

Supervisors

Online sessions are held every three months during the academic year. Information about each session is posted approximately one month in advance on the Postdoctoral Fellowship Program Supervisor community mailing list.

2020-2022 Fellowships

• We will have an online orientation session for supervisors on June 30, 2020, at 2 pm Eastern (US/Canada). Supervisors may register for the orientation session here.
• July 27 – July 31, 2020: the summer seminar will be held online in 2020.
• CLIR may provide the Fellow and the Fellow’s supervisor opportunities to travel to meet in person for a seminar, provided there are no public health or other safety concerns that would make this inadvisable.

For other relevant events, see the DLF Community Calendar, which lists conferences and events of interest to fellows and supervisors.

Reporting Requirements

Fellows

CLIR Postdoctoral Fellowship supervisors are required to submit semiannual reports to CLIR.

2018-2020 Fellowships

• 1st Interim Report due December 31, 2018
• 2nd Interim Report due June 30, 2019*
• 3rd Interim Report due December 31, 2019
• Exit Report due June 30, 2020, or last day of fellowship, if later*

2019-2021 Fellowships

• 1st Interim Report due December 31, 2019
• 2nd Interim Report due June 30, 2020*
• 3rd Interim Report due December 31, 2020
• Exit Report due June 30, 2021, or last day of fellowship, if later*

2019-2021 Fellowship

• 1st Interim Report due December 31, 2020
• 2nd Interim Report due June 30, 2021*
• 3rd Interim Report due December 31, 2021
• Exit Report due June 30, 2022, or two weeks within the last day of fellowship, if later*

An account in SM Apply will be created with your email address; do not log in via Twitter, Facebook, or Google. Instructions and account information will be sent to you approximately one month prior to your reporting deadline. In order for our system to recognize that your report is complete, you must hit the “review and submit” button.

For any questions or to receive your account information sooner, email postdoc@clir.org.

*Grant-funded fellowships also require an annual financial report. A financial template is provided here or you can use your institution’s template.

Remaining Funds for Grant-Funded Fellowships

Occasionally, grant funds remain at the end of a fellowship. Institutions are required to report this to CLIR and to return all unspent funds in amounts greater than $100, by check or ACH, to CLIR. Directions for returning funds are provided in CLIR’s Returned Funds Policy for Grants and Grant-Funded Fellowships, available on the CLIR Policies web page. Due to the substantial fees involved, CLIR cannot accept payments by credit card.

Important Documents and Links

• Code of Conduct
• CLIR Policies, including the
  • Travel Policy
  • Travel Expenses Reimbursement Form (Required program meetings; send reimbursement forms and receipts to Diane Ramirez (dramirez@clir.org))
• CLIR Postdoctoral Fellowship Program LinkedIn Group
• CLIR Postdoctoral Fellows list on Twitter
• DLF Community Calendar
• Final Financial Report Template (grant-funded fellowships only)
• Research Stipend Information For Fellows in Data Curation (grant-funded fellowships only)
• Summer Seminar Agenda

Program Team

• Diane Ramirez processes reimbursement requests and handles meeting planning.
• Jodi Reeves Eyre manages the program, handles inquiries, and supervises the program’s educational components.
• Christa Williford oversees all program research and assessment.
• With CLIR staff, Elliott Shore, former executive director of the Association of Research Libraries, and Lauren Coats, associate professor at Louisiana State University, co-lead the program’s educational components. 
• Marcia Chatelain, associate professor of history and African American studies at Georgetown University, is mentor for the African American and African Studies fellows.