Close this search box.
Close this search box.

Digitizing Hidden Special Collections & Archives

Current project staff with additions or corrections for this page should send them to

16th Street (Center for Jewish History, 2011 Recipients. Institutional Blog.)

Amistad Research Center (2008 and 2011 Recipients. Institutional website.) See also: Institutional Blog.

Archive of Recorded Sound, Stanford University (2009 Recipients along with the Recorded Sound Archives, Yale University. Institutional blog.) See also: coverage in ReMix, news from the Stanford Libraries, and The Human Experience: inside the humanities at Stanford University.

Archives from Atlanta, Cradle of the Civil Rights Movement (Emory University and Auburn Avenue Research Library, 2008 Recipients. Facebook page.)

The Back Table (New York University, 2008 Recipients. Blog shared with other NYU special collections and archives.)

bento (Freer Gallery of Art and Arthur M. Sackler Gallery, Smithsonian Institution, 2010 Recipients. Institutional blog.)

The Boston Local TV News Project (WGBH Educational Foundation, on behalf of WGBH Boston, the Boston Public LibraryNortheast Historic Film, and Cambridge Community Television; 2010 Recipients. Project blog.) See AlsoProject Facebook Page.

The Brooklyn Historical Society, Hidden Collections (2009 recipients. Institutional blog.)

California Ephemera Project (California Historical Society; San Francisco Public Library; Society of California Pioneer; Gay, Lesbian, Bisexual, Transgender Historical Society; 2008 Recipients. Blog.)

Changing the Landscape (North Carolina State University Libraries, 2009 Recipients. Blog.)

Children’s Literature Research Collection (Free Library of Philadelphia, 2009 Recipients. Project webpage.) See alsoFacebook page.

Coleman A. Young Mayoral Papers Project (Detroit Public Library, 2012 Recipients. Project Blog.)

Cultural Compass (The University of Texas at Austin, Harry Ransom Center, 2010 Recipients. Institutional blog.)

The Field Book Project (Smithsonian Institution, 2009 Recipients.)  See alsoField Book Project BlogField Book Project Image Sets on Flickr Commons.

French Pamphlet Collections at the Newberry Library (2009 Recipients. Blog.)

From the Stacks: The N-YHS Library Blog (New-York Historical Society, 2011 Recipients. Institutional blog.)

Foundations of Public Health Policy (Center for the History of Medicine, Countway Library, Harvard Medical School, 2008 Recipient. See alsoCenter Blog.)

George Eastman House Blog (George Eastman House, 2013 Recipients. Institutional blog.)

The Gordon Hall and Grace Hoag Collection of Dissenting and Extremist Printed Propaganda (Brown University, 2011 recipients. Blog.)

Hidden Collections in the Philadelphia Area (Philadelphia Area Consortium of Special Collections Libraries, 2008 Recipients. See alsoProject Documentation, and Project Blog.)

Hidden Collections: Stories from the Archive (American Museum of Natural History, 2010 Recipients. Project Blog.)

Intellectual Access to Moving Images of Work (Northeast Historic Film, 2009 Recipient. Blog.)

The Iris: Views from the Getty (Getty Research Institute, 2008 and 2010 Recipient. Institutional Blog.)

Islamic Manuscripts at Michigan (University of Michigan, 2008 Recipient.)

Jewish Ethnomusicology from the East: The Archives of Johanna Spector (Jewish Theological Seminary of America, 2012 Recipient. Collection blog.)

Keep Your Eyes on the Prize (Avery Research Center for African American History and Culture at the College of Charleston, 2008 Recipient. Blog.)

Labor Rights Are Civil Rights/Los Derechos de Trabajo son Derechos Civiles (Arizona State University Libraries, 2010 Recipient. Blog. See alsoInstitutional Facebook PageChicano/a Collection Facebook Page.)

Makino Collection Blog: Archiving East Asian Film Studies at Starr Library (Columbia University Libraries, 2013 Recipient. Project Blog.)

Mapping Special Collections for Research and Teaching at Goucher College (Goucher College, 2008 Recipient. See alsoProject Blog.)

The Moravian Community in the New World: The First Hundred Years (Lehigh University and the Moravian Archives, 2009 Recipients, Project Blog.)

MVZ Archive Project (University of California, Berkeley, The Museum of Vertebrate Zoology, 2011 Recipients, Project Website. See alsoMVZ Archives Project Blog)

News From the ADC (Art, Design & Architecture Museum, University of California, Santa Barbara, 2011 Recipients. Museum Blog. See alsoMuseum Website.

New York City’s Bridge to the Past (The New York Archival Society/New York City Municipal Archives, 2011 Recipients. Institutional blog.)

New York World’s Fair Collections (The Museum of the City of New York and Queens Museum of Art, 2012 Recipients. Project blog.)

Open Plan, Open Access: Modern Architectural Records of Ray Kappe and William Krisel Archives (Getty Research Institute, 2010 Recipient. Project website. See also: The Getty iris, Institutional Blog.)

The Perham Collection (History San José, 2011 Recipients. See alsoInstitutional blog.)

Rabbi William A. Rosenthall Judaica Collection and Papers (College of Charleston, 2009 Recipient. Blog.)

Rare Book Cataloging at Penn (University of Pennsylvania Libraries, 2010 Recipients. Department Blog.)

San Diego History Center (2010 Recipient. See alsoFacebook page.)

San Diego Museum of Man Blog (2011 Recipient.) See also: FacebookFlickr and Pinterest.

San Francisco Examiner Photographic Archive (The Bancroft Library, 2009 Recipient. Blog.

SCRC Behind the Scenes (Syracuse University Libraries, 2010 Recipients. Institutional Blog.)

Southern Sources: Exploring the Southern Historical Collection (University of North Carolina at Chapel Hill, 2010 Recipients. Collection blog.)

Special Collections News (North Carolina State University Libraries Special Collections, 2011 Recipients. Institutional blog.)

Stanford Music Library (2009 Recipient, with Yale University. Facebook page.)

Stanford University Special Collections and University Archives (2010 Recipient. Institutional blog.)

Uncovering Archives and Rare Photographs: Two Models for Collective and Item-Level Description of Art-Historical Collections Using Archivists’ Toolkit (Getty Research Institute, 2008 Recipient. Project website.)

Uncovering California’s Environmental Collections (California Digital Library, 2009 Recipient. Wiki.)

Uncovering Hidden Audiovisual Media Documenting Postmodern Art (Smithsonian Institutions, Archives of American Art, 2011 Recipients. Project website. See alsoTechnical Documentation and Archives of American Art Blog)

Unearthed (Smithsonian’s National Museum of Natural History, 2009 Recipients. Institutional blog.)

University of California Museum of Paleontology (2010 Recipients. Institutional blog.)

USC Libraries Special Collections (2009 Recipient. Blog)

Vault217 (George Mason University Libraries’ Special Collections & Archives Blog, 2009 Recipient.)

Working for Freedom (a collaboration of Amistad Research Center, Auburn Avenue Research Library, Emory University, and the Woodruff Library at the Atlanta University Center, 2008 Recipients. Blog.)

The Z. Taylor Vinson Transportation Collection (Hagley Museum and Library, 2010 recipients. Blog.)

*See also: List of all program-related Twitter feeds

American Museum of Natural History: TwitterFacebookFlickrPinterestYouTubeGoogle+, and FourSquare(2010 Recipients)

Amistad Research Center: Facebook (2008 & 2011 Recipients)

Arizona State University: TwitterFacebookYouTube, and Instagram (2010 Recipients)

Atlanta University Center Robert W. Woodruff Library: Twitter (2008 Recipients)

Auburn Avenue Research Library Archives: Twitter (2008 Recipients)

The Bancroft Library, University of California at Berkeley: TwitterFacebook (2009 Recipients. Facebook is project-specific account)

Brooklyn Historical Society: Twitter (2009 Recipients)

California Digital Library: Twitter (The University of California, 2009 Recipients)

California Historical Society: Twitter (2008 Recipients)

Center for Jewish History: Twitter (2011 Recipients)

Children’s Literature Research Collection, Free Library of Philadelphia: Twitter (2009 Recipients. Project-specific account.)

The Field Book Project, Smithsonian Institution: TwitterFlickr (2009 Recipients. Project-specific Twitter account.)

Freer Gallery of Art and Arthur M. Sackler Gallery, Smithsonian Institution: Twitter, FacebookYouTubeFlickrPinterestPodcasts (2010 Recipients)

George Eastman House: TwitterFacebookFlickr, and Tumblr (2013 Recipients)

George Mason University Special Collections & Archives: TwitterFacebookFlickrPinterest

Georgetown University Library: Twitter (2011 Recipients)

The Getty Research Institute, of the J. Paul Getty Trust: TwitterFacebook (2008 & 2010 Recipients. Twitter is Getty Museum account.)

Hidden Collections in the Philadelphia Area, Philadelphia Area Consortium of Special Collections Libraries: Twitter(2008 Recipients. Project-specific account.)

History San José: TwitterFacebook (2011 Recipients)

Library of Congress: Twitter (2008 Recipients)

Maine Maritime Museum: Twitter (2011 Recipients)

Marquette University’s Raynor Memorial Libraries: TwitterFlickr (2009 Recipients, University Archives Flickr Photostream)

Mennonite Heritage Center: Facebook (2011 Recipients as part of the Mennonite Historians of Eastern Pennsylvania collaborative project)

The Newberry Library: Twitter (2009 Recipients)

New York City Department of Records: TwitterFacebookYouTube (2011 Recipients)

New York University: Twitter (2008 Recipients)

New-York Historical Society: TwitterFacebook (2011 Recipients)

North Carolina State University Libraries: TwitterFacebookYouTubeFlickr (2009 Recipients, Special Collections Research Center Flickr account)

Northeast Historic Film: TwitterFacebook (2009 Recipients)

Rare Book & Manuscript Library, University of Pennsylvania: TwitterFlickr (2010 Recipients. Head of Special Collections Processing Center’s Twitter account. Project-specific Flickr photostream.)

San Diego History Center: Twitter (2010 Recipients)

San Diego Museum of Man: TwitterFlickrPinterest (2011 Recipients)

The Schwenkfelder: Twitter (2011 Recipients as part of the Mennonite Historians of Eastern Pennsylvania collaborative project)

Smithsonian’s National Museum of Natural History: TwitterFacebookYouTubeFlickr (2009 Recipients)

Stanford Libraries: Twitter (2010 Recipients)

Syracuse University Libraries: Twitter (2010 Recipient)

University of California Museum of Paleontology: Flickr (2010 Recipients)

University of North Carolina at Chapel Hill: Facebook (2010 Recipients. Project-specific account.)

USC Libraries: Twitter (2009 Recipients)

Yale Music Library, home of the Yale Recorded Sound Archives: Twitter (2009 Recipients)

*See also: Hidden Collections Program Symposium, March 2010


Michael Dello Iacono and Emily Novak Gustainis. “Foundations of Public Health Policy Processing Metrics and Team Processing.” (PowerPoint). Presentation for Manuscripts and Archives Standing Committee (MASC) and the Manuscript and Archives Development Working Group (MADE) program titled “MPLP at Harvard: More Product, Less Process at Harvard University Library.” December, 2009.

Michael Dello Iacono, Suzanne Denison, and Cheryl Ostrowski. “Innovating for Access: Revealing Hidden Collections.” (PowerPoint). Poster presented at New England Archivists Spring Meeting, March 2010.

Holly Mengel, “PACSCL/CLIR Hidden Collections Processing Project.” (Slideshare). Rare Books and Manuscripts Section Pre-Conference, Philadelphia, PA. June 2010.

Cheryl Oestreicher (Chair), Courtney Chartier, Christopher Harter, and Sarah Quigley. “Working for Freedom: Documenting the Civil Rights Movement.” (mp3; transcript also available in pdf). Panel discussion for ARCHIVES*RECORDS / DC 2010, joint meeting of COSA, NAGARA, and SAA. August 2010.
Session description“African-American collections are vital to documenting American history, but many currently are hidden and/or unavailable to researchers. Panelists highlight the efforts of four institutions, collaborating under one CLIR grant, to unearth significant collections created by people and organizations of the Civil Rights movement. They discuss the opportunities and challenges of their joint and individual efforts to make these collections available utilizing Web 2.0 technology, Archon/Archivists’ Toolkit, and processing techniques.” For more information about these projects, see the 2008 funded project descriptions.

Getty Research Institute. Getty-CLIR Colloquium. (Agenda). September 2010.

Amy Lucko and Christa Williford. “CLIR Hidden Collections Recipients, Report on Survey on Student Engagement.” Report given at the Mid-Atlantic Regional Archives Conference in Bethlehem, PA, on October 22, 2011. See the presentation slides or slides with notes.

*Emily Novak Gustainis. “Return on Investment: Metadata, Metrics, and Management.” (pdf). Presentation for Society of American Archivists Annual Meeting, August 2011.

Wisner, Melanie. “Uncovering California’s Environmental Collections: A Collaborative Approach (CLIR UCEC). Processing Metrics Report.” (pdf). October 2011.

Sonoe Nakasone. “The Field Book Project” (SlideShare). Presented as part of the Smithsonian’s Archives Fair Lecture Series. October 2011.

Carolyn Sheffield and Rusty Russell. “The Field Book Project” (SlideShare). Presented as part of the Archives and Special Collections session, co-sponsored by the Council on Library and Information Resources, at the Society for the Preservation of Natural History Collections. June 2012.

Carolyn Sheffield. “Connecting Content: The Field Book Project at the Smithsonian and at the California Academy of Sciences” (SlideShare). Presented at the Council on Botanical and Horticultural Libraries. June 2012.

Carolyn Sheffield. “The Field Book Project: Metadata and Digitization” (SlideShare). Presented as part of the Mostly Metadata panel at the Smithsonian Digitization Fair. September 2012.

Carolyn Sheffield. “Content and Context: Improving Access to Biodiversity Field Books” (SlideShare). Presented at the 936th Meeting of the Botanical Society of Washington. October 2012.

Emily Hunter. “Discovering the Artistry in Field Notes” (SlideShare). Presented at the Smithsonian’s Archives Fair 2012. October 2012.

Sonoe Nakasone. “Cataloging Field Books: Describing Scientific Primary Resources” (SlideShare). Presented at Mid-Atlantic Regional Archives Conference (MARAC) as part of Field Notes as Primary Sources. October 2012.

Sonoe Nakasone and Nick Pyenson. “The Field Book Project: Connecting Field Books with the World”(SlideShare). Poster presented at the Society of Vertebrate Paleontology. October 2012.

Allison Galloup, Courtney Chartier, Sarah Quigley and Brenda Tindal. The Voter Education Project, Inc. (PowerPoint). Presented as part of a session at the Conference on African-American Culture and Experience (CACE) at the University of North Carolina, Greensboro titled “New Scholarship in Civil Rights Archives,” and at the Clarkston (Georgia) Branch of the Dekalb Public Library. October 2012. See alsoThe Voter Education Project, Inc. Poster (Poster from Dekalb Public Library presentation).

Sonoe Nakasone and Carolyn Sheffield. “Descriptive Metadata for Field Books: Methods and Practices of the Field Book Project.” D-Lib Magazine, Volume 19, Number 11/12 (November/December 2013).

California Digital Library

  • Processing and tracking spreadsheet (Google Doc Spreadsheet)
    This spreadsheet used by California Digital Library project partners helps them track collection processing statuses, and record milestones and deliverables. It provides information about the scope and content of collections proposed for processing, and will include condition ratings and pre- and post-processing data.
  • EAD Web Templates
    These online forms were developed by the CDL for generating collection- through series-/subseries-level descriptions that are compliant with specifications for the Online Archive of California.

Newberry Library

Philadelphia Area Consortium of Special Collections Libraries (for more information, see Project Documentation):

Amistad Research Center Archives and Library Policy and Procedure Manual (2009. Updated May 2012.)

Black Metropolis Research Consortium Processing Manual (January 2012)

Boston TV News Digital Library Glossary of Terms (WGBH Educational Foundation, 2010 Recipients. Glossary of terms used in the records.)

Brooklyn Historical Society:

Philadelphia Area Consortium of Special Collections Libraries (for more information, see Project Documentation):

Queens Museum of Art Guide for Cataloging Collections in Past Perfect (2014)

San Diego Museum of Man:

Smithsonian Institution (Field Book Project):

Brooklyn Historical Society:

California Digital Library:

Philadelphia Area Consortium of Special Collections Libraries (for more information, see Project Documentation):

A Processing Metrics tool (“MD”) developed at the Center for the History of Medicine, Countway Library, Harvard Medical School, by Collection Services Archivist Emily R. Novak Gustainis for their 2008 project is available on the Center’s Processing Metrics Collaborative wiki. Individuals interested in using the database should contact Emily (Emily_Gustainis [at] hms [dot] harvard [dot] edu) to be added to the membership list and the wiki user group. MD has been adopted by 2009 Hidden Collections grant recipients North Carolina State University Libraries and The Free Library of Philadelphia. Emily has also conducted a survey of how how repositories measure processing activities and outputs, the preliminary results of which have been posted to the Center’s blog. See also: “Return on Investment: Metadata, Metrics, and Assessment.” (pdf). Presentation by Emily Gustainis, Society of American Archivists Annual Meeting, August 2011.

A Survey on Access to Historical Manuscript Collections is underway at the Center for the History of Medicine.

The Center has also launched a metrics email discussion list that is open to the public (“MetricsList”) to better facilitate communication among individuals using, or thinking of implementing, processing metrics. To subscribe, please send mail to LISTSERV@LISTSERV.MED.HARVARD.EDU with the command: SUBSCRIBE METRICSLIST in the body of the message (please leave subject line blank).

“Uncovering California’s Environmental Collections,” a collaborative project led by the California Digital Library, employed another approach to keeping processing metrics across participating institutions. Melanie Wisner briefly describes this method and its findings in her report of October 2011.

Collection Highlights on Flickr. Tamiment Library, NYU.

The Francis A. Countway Library Fellowship in the History of Medicine (Countway Library, Harvard Medical School)

LINEAGE: Matchmaking in the Archive: a Collaboration between the Living and the Dead.” Gay, Lesbian, Bisexual and Transgender Historical Society, 2009.

New York City Labor History Map. Tamiment Library, NYU.

User commentary accepted for the Islamic Manuscripts at Michigan Project (2008 recipient).

Holocaust Memorial Quilt Project, College of Charleston and Gregg Middle School (College of Charleston, 2009 recipient).

Abbie Boutelle Collection Finding Aid (January 2013, PDF). “Capturing History: Cataloging the San Diego Museum of Man Photographic Collection,” San Diego Museum of Man (2011 Recipients).

Amistad Research Center Finding Aids. Archon-based repository implemented for the Center’s portion of their 2008 collaborative grant.

Architecture and Design Collection (ADC). Webpage links to collection finding aids. Art, Design & Architecture Museum, UCSB (2011 Recipients). See alsoADC Collection Finding Aids in OAC (Online Archive of California).

Field Book Registry catalog records. Collection-level and item-level descriptions as well as authority files for persons, organizations, and expeditions as part of the Field Book Project at the Smithsonian Institution (2009 Recipients).

Guide to the Communist Party of the United States of America Records TAM.132 (New York University, 2008 Recipients).

Litchfield Historical Society Finding Aids. Archon, implemented as part of their 2008 project.

Philadelphia Area Consortium of Special Collections Libraries (PACSCL) member finding aids database.

San Diego History Center Online Finding AidsOnline Archive of California. 133 finding aids to be added to OAC as part of this 2010 project.

San Francisco Biography Collection. San Francisco Public Library, participant in the California Ephemera Project.

Moving Images of Work Life, 1916-1960. Northeast Historic Film.

Ray Kappe Papers, 1954-2007. The Getty Research Institute.

The Voter Education Project Finding Aid (Atlanta University Center Robert W. Woodruff Library, 2008 Recipients).

The Yehudi Menuhin Collection and the Lawrence Tibbett CollectionArchive of Recorded Sound, Stanford University, part of Song, Speech, and Dance: Special Collections from the Recorded Sound Archives at Yale and Stanford Universities.

Related Grant Programs

Advice for Grant Seekers in the Cultural Heritage Communities, questions and answers compiled for the ARCHIVES*RECORDS / DC 2010 conference, August 14, 2010

The Grant Writing Process, slides create for the 2013 CLIR/DLF Postdoctoral Fellowship Program Summer Session, August 4, 2013.

Skip to content