Applicant Resources

The 2018 application cycle will open in mid-January 2018. Information below pertains to the 2017 cycle, and is for reference only.

Instructions for application form. Explains questions and provides context.

Use this form to submit your application to the Digitizing Hidden Collections Program.

Answers to commonly asked questions.

Proposal Planning Resources

General Resources

  • Google Docs Template: Applicants may use this template to assist with collaborative writing on draft proposals. If you are working with the Google Docs template, you will need to copy your final answer from each question into the official application form and submit your completed proposal by the deadline in order to be considered for a Digitizing Hidden Collections grant.
  • Applicant Webinars: CLIR has scheduled two webinars in 2017 to orient applicants of the Digitizing Hidden Collections program and answer questions. The webinar schedule and any available links to recordings can be found below.
  • Digitizing Special Formats wiki: This is a list of external resources to help applicants plan projects involving the digitization of rare and unique materials. Content is curated by the Digital Library Federation (DLF).


Sample Proposals

  • Gabriel Garcia Marquez Online Archive – University of Texas at Austin, Harry Ransom Center (2015)
  • Bibliotheca Philadelphiensis: Medieval and Early Modern Manuscripts in PACSCL Libraries – Lehigh University, Linderman Library; Free Library of Philadelphia; University of Pennsylvania Libraries; Bryn Mawr College; College of Physicians of Philadelphia; Haverford College; Library Company of Philadelphia; Rosenbach Museum and Library; Swarthmore College; Temple University; University of Delaware; Chemical Heritage Foundation; Franklin & Marshall College; Villanova University; and the Philadelphia Museum of Art (2015)

Frequently Asked Questions

For questions that are not answered below or in the application guidelines, contact CLIR program staff at During the application period, CLIR accepts inquiries by e-mail only; no phone calls, please.

General Questions

Questions About Proposals

Questions About Core Values

Guidance and Criteria for Selection

Eligibility for Collaborative Projects