Frequently Asked Questions

Can reports authored by more than one person? Yes, reports can have multiple authors; however, the $2,500 offered for this publication opportunity is per report, not per author. The stipend will not increase if additional authors are added. If there will be multiple authors, it should be specified somewhere in the application how these funds will be split. 

Is there a budget for research expenses? Unfortunately, no. This is intended as a writing rather than a research stipend. A large-scale research project involving data collection expenses may be a better fit for other funding opportunities. However, this stipend can be paired with research grants received from other sources, if allowed by the other funders.

Will an Institutional Review Board (IRB) review proposals? CLIR is a small, independent nonprofit and does not have an established IRB. Generally, reports published in this series will not rely on the collection of personally identifiable information or upon data gathered from human subjects through interviews, focus groups, surveys, or observations. However, in some cases it may be expedient and consistent with the goals of a project to use one of these methods. In these cases, the editorial committee will make a recommendation to CLIR about whether a selected project should undergo additional review with attention to data gathering instruments, data protection practices, and participant invitation and disclosure language. CLIR will work with the author and, if applicable, the author’s employer’s IRB and other relevant IRBs (e.g., tribal IRBs) to determine whether and how this additional review will take place.

Who can apply for this opportunity? Anyone who does work or research that falls within the field of information and cultural heritage is welcome to apply. There is no degree requirement or required level of work/publication experience. CLIR welcomes applicants at all points in their careers. Applicants are not required to work at an information or cultural heritage institution, so long as their proposed research is related. Independent authors and those with an institutional affiliation alike are encouraged to apply.  

Do you have to live in the United States to apply? No, you can live anywhere in the world to apply through this opportunity. However, to receive a stipend you must be able to receive paper checks or direct deposit issued by a U.S. bank.  

What is the suggested report length? Reports should ideally be between 20 and 50 pages or (5,000-12,500 words). CLIR recognizes that in some cases, it may take authors more or fewer words to make their desired points than initially anticipated. The most important thing is producing a polished, succinct, and thoughtful piece of writing that provides new knowledge. Note that the stipend amount will not change, regardless of the final length of the piece. 

How will proposals be selected? An independent editorial selection committee will review the proposals and select up to four proposals for funding and publication. The committee is composed of scholars and professionals with a variety of backgrounds and expertise in the information and cultural heritage fields. Proposals will be primarily assessed on the need for the publication and its contribution to the information and cultural heritage sectors. Reviewers will also consider the feasibility and author’s ability to carry out the proposed project; the suitability of the proposed approaches/methodologies; and the overall balance of topics, expertise, and perspectives represented among the selected projects. 

What happens after selections are made? Once selections are made, all applicants will receive notification. The authors of four proposals will be invited to pursue their proposed plan. In this invitation email, CLIR staff will share the distribution schedule for stipend payments and any milestones from your proposed timeline that will need to be met prior to receiving them. CLIR will also propose a publication timeline that will occur following the completion of your writing process, which includes copyediting and layout. Once authors have accepted the distribution schedule and committed to pursuing the publication opportunity, CLIR will announce the recipients and authors will begin work on their projects. 

What is the distribution schedule for stipend payments? Stipends will be released in three installments: (1) an initial $500 will be distributed upon acceptance of the offer, (2) $1,500 will be distributed once the draft is complete, and (3) the final $500 will be distributed upon the release of the publication. 

If I’m selected, what happens if I have to change my proposed timeline? Authors may request revisions to their proposed work plan, which will need to be approved by CLIR staff. Small changes can be approved internally by CLIR staff; larger changes that affect the scope or nature of the project may be subject to additional approval by members of CLIR’s editorial selection committee. 

Where will the publication live once it’s produced? Currently, CLIR’s reports can be accessed on the publications page of its website. Each report receives its own page, such as this one. CLIR is currently in the process of re-examining how it hosts reports, so this may have changed by the time of publication. 

What publication formats do you support? This publication opportunity is specifically for written reports. Final reports will be published digitally on CLIR’s website. All reports will receive an ISBN number and will be shared with CLIR and DLF’s sponsor institutions. Anyone interested in collaborating with CLIR on alternative content formats outside of this opportunity, contact Kathlin Smith (ksmith@clir.org).

Which citation style should I use if I publish through CLIR? CLIR publications follow the Chicago Manual of Style’s author-date system. You can access CLIR’s style guide here, or Chicago’s online quick guide here.

Will CLIR offer this opportunity again in the future? If so, can I reapply? Assuming there is sufficient interest in this publication opportunity, CLIR plans to host future calls for publications following a similar model. In the future cycles, CLIR is likely to organize calls around a specific theme. All applicants are welcome to reapply by either resubmitting the same proposal or offering a proposal on another topic. 

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