Recipient Resources

This page contains information for recipients of Recordings at Risk grants. Below are resources and guidance for reporting, grant modifications, and citing CLIR. Additional information can be found in the project award letter.

Log in and submit your project report here.
Log in

Form to request changes to your timeline, deliverables, budget, or P.I(s).
Request Modification

CLIR’s Grants Team

Staff supporting the Recordings at Risk program include:

  • Program Officer Joy Banks, who handles day-to-day program communications, outreach, social media, and assessment;
  • Senior Program Officer Nicole Ferraiolo, who also contributes to project communications, social media, and outreach;
  • Program Administrator Kristen Blair, who manages all program-related data and systems and handles applicant inquiries;
  • Director of Research and Assessment Christa Williford and Deputy to the President Amy Lucko, who oversee CLIR’s regranting programs.

For all program-related inquiries, email

Reporting and Modification Resources

  • Online Reporting Form: Login to submit your report. Your username and password will be sent to you approximately one month prior to your reporting deadline. If you would like them sooner, email
  • Google Doc Report Form Template: Recipients may use this template to assist with collaborative writing on draft reports. If you are working with this template, you will need to copy your final answer from each question into the official report form and submit your completed report by the deadline.
  • Digitization File Manifest Template: This template is also available in the online reporting form as well as the Google Doc Report Form Template. Instructions on completing the form are included in the template.
  • Grant Modification Financial Template: If you request permission to reallocate funds between lines in your project budget or make other modifications affecting project expenditures, you will need this template to complete your modification request.

Recipient Informational Webinars

At the start of each award term, CLIR schedules an orientation webinar for Recordings at Risk recipients. Dates for upcoming webinars and recordings of previous webinars can be found below:

Grant Modifications

To request a modification to your grant, use the orange button at the top of this page to find the Grant Modification Form. Grant modifications can include no-cost extensions to your project timeline, changes to the Principal Investigator, and budget modifications. You are able to combine more than one type of modification request on the same form.

After submitting the form, CLIR staff will review the request and determine if additional documentation is necessary to move forward with approval. All requests must be approved by CLIR staff, and PIs must receive formal approval before the proposed change(s) can be accepted as final. Recipients can expect to hear from staff within two weeks of submitting the form. Any questions about this process can be directed to the CLIR Grants Team at

General Guidelines for Modifications

No-Cost Extensions

  • No-cost extensions should be requested between 4-6 weeks prior to a project’s end date.
  • Extensions cannot be granted for project whose approved end dates have already passed.
  • By default, one 6-month extension will be granted when justified. Only one no-cost extension will be granted per project.
  • After reviewing the submitted Grant Modification Form, the CLIR Grants Team may determine additional materials are necessary for approval. Additional instructions will be provided if necessary.

Changes to a project’s Principal Investigator(s)

CLIR’s Grants Team understands that staffing changes can occur during the course of a project. Project staff should inform CLIR immediately of such changes by completing the Grant Modification Form. Additional documentation may be required, including but not limited to a letter on institutional letterhead and a C.V. for the new Principal Investigator.

Reallocation Requests

Any requests for reallocation of funds different than the original budget approved by CLIR should complete the Grant Modification Form. Be prepared to share the following information:

  • The amount of funds remaining in the grant;
  • If funds are expected to remain at the close of the project and approximately how much; and,
  • A brief description of how the funds will be spent.

After reviewing the submitted Grant Modification Form, CLIR Staff may determine additional materials are necessary for approval. Additional instructions will be provided if necessary.

Remaining Funds

Occasionally, grant funds remain at the close of a project. Institutions are required to report this to CLIR and return all unspent funds to CLIR at 1707 L Street NW, Suite 650, Washington, DC 20036, in care of Diane Ramirez. The enclosing letter should reference the grant program and grant number listed in the project award letter.

Citing CLIR

CLIR has published Acknowledgment Guidelines grant recipients can follow when citing CLIR in publications, presentations, and other outreach. Downloadable versions of CLIR’s logo can be found here; additional information can be found in CLIR’s Brand Guidelines. If you have questions regarding forms of acknowledgment, contact CLIR’s Director of Communications Kathlin Smith at 202-939-4754, or .