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2015 Cataloging Hidden Special Collections and Archives Symposium: Innovation, Collaboration, and Models

March 12-13, 2015

All events took place in the Kislak Center for Special Collections, Rare Books and Manuscripts, University of Pennsylvania Libraries, with the exception of registration and the opening keynote on Friday, which was held in Claudia Cohen Hall.

Thursday, March 12, 2015 – Unconference

The schedule for the Unconference was informed by feedback from participants in a private online discussion community. Links to each session’s discussion thread and the proposed agenda can be found on the schedule.  

9:00 am Coffee and Registration – Kislak Center Lobby

9:30 am Welcome and Overview of the Day – Pavilion (602)

10:00 am Workshop Sessions:

  • Using Open Refine to Clean andGatherData, withDaniel Johnson, Project Archivist, Brown University (participants encouraged to bring laptops and pre-install Open Refine) [Google doc] – Seminar Room 2 (626) 
  • Quick Tools for Visualizing Collections Information Geographically, with Mitch Fraas, Curator, Digital Research Services, University of Pennsylvania [Google doc] – Seminar Room 3 (627) 
  • Using Special Collections for K-12 Students, with Tamar Dougherty, Board Member Emeritus, Black Metropolis Research Consortium [Google doc] – Seminar Room 1 (625) 
  • Description at Scale: Working with DPLA, with Amy Rudersdorf, Assistant Director for Content, Digital Public Library of America [Google doc] – Pavilion (602) 

12:00 pm Lunch Break–Find local lunch options at

1:30 pm Discussion Session 1:

  • Building an Inclusive Community of Archival Practice, with Jack McCarthy, HCI-PSAR Project Director and Celia Caust-Ellenbogen, HCI-PSAR Senior Project Surveyor, Historical Society of Pennsylvania [Google doc– Seminar Room 3 (627) 
  • Alt-Archives: Community Based Video Collections, with Rachel Mattson, Archives Project Manager, La MaMa ETC; Yvonne Ng, Senior Archivist, WITNESS; and Rebecca Fraimow, National Digital Steward Resident, WGBH [Google doc]– Seminar Room 1 (625) 
  • Replicable and Scalable Metadata Methodologies, with Jackie Dooley, Program Officer, OCLC Research Library Partnership [Google doc– Pavilion (602) 
  • Collaborating between the Public and Private Sectors, with Ramsay Thurber, Conference on World Affairs Audio Archive Project, University of Colorado at Boulder [Google doc] – Seminar Room 2 (626) 

2:30 pm Break

2:45 pm Discussion Session 2:

  • Cataloging and Promoting Collections, with Jordan Patty, Manuscripts & Archives Librarian, George Mason University [Google doc– Pavilion (602) 
  • Working with Wikipedia, with Annie Johnson, CLIR Postdoctoral Fellow, Lehigh University [Google doc] – Seminar Room 2 (626) 
  • Sustainability of Web Presence, with Karen Cariani, Director WGBH Media Library and Archives, WGBH Educational Foundation and Jack Brighton, Director of New Media and Innovation, Illinois Public Media, University of Illinois at Urbana-Champaign [Google doc]  – Seminar Room 1 (625) 
  • The Living Donor and Archives: Strategies, Benefits, and Challenge, with Stephanie Maxwell, Project Archivist, David C. Driskell Center, University of Maryland, College Park [Google doc– Seminar Room 3 (627) 

3:45 pm Break

4:00 pm Discussion Session 3:

  • The Challenge of Rich Media: Best Practices for User-Contributed Metadata, with Sadie Roosa, Production Assistant, WGBH Educational Foundation; Mark Cooper, Professor of Film and Media Studies, University South Carolina; Mark Williams, Associate Professor  Department of Film and Media Studies, Dartmouth College; Karen Cariani, Director WGBH Media Library and Archives, WGBH Educational Foundation [Google doc– Seminar Room 3 (627) 
  • GIS Mapping as an Access Tool, with John Zarrillo, Archivist, Brooklyn Historical Society (laptops encouraged) [Google doc – Seminar Room 2 (626) 
  • Sustainability of Collaborations, with Margery Sly, Treasurer, Philadelphia Consortium of Special Collections Libraries and Katie Rawson, Bollinger Fellow in Library Innovation, University of Pennsylvania [Google doc– Seminar Room 1 (625) 
  • Assessment and Evaluation of Projects, with Naomi Steinberger, Director of Library Services, The Library of The Jewish Theological Seminary, and Christa Williford, CLIR [Google doc– Pavilion (602) 

5:00 pm Reception and Poster Lightning Round – Pavilion (602), Moelis Reading Terrace (603)

Friday, March 13, 2015 – Symposium

8:00 am Breakfast and Registration – Claudia Cohen Hall

9:00 am Opening Keynote: “Parting the Waters: CLIR’s Pathways into the Archive,” by Jacqueline Goldsby, Professor of English & African Studies, Yale University – Claudia Cohen Hall Auditorium, Room G-17 [Google doc]

10:00 am Session 1:

Track 1:Looking Back and Facing Forward: Learning from Collaborations with Our Peers and Constituents – Pavilion (602) [Google doc]

  • David McKnight, Director, The Rare Book and Manuscript Library, University of Pennsylvania
  • Eric Pumroy, Associate Chief Information Officer and Head of Special Collections, Bryn Mawr College
  • Emily Gustainis, Head, Collections Services, Center for the History of Medicine, Francis A. Countway Library of Medicine, Harvard Medical School

Track 2: Accelerating Exposure of Audio Visual Collections, What’s Next? – Seminar Rooms (625-627) [Google doc]

  • Karen Cariani, Director WGBH Media Library and Archives, WGBH Educational Foundation
  • Sadie Roosa, Production Assistant, WGBH Educational Foundation
  • Brian Graney, Archivist and Head of Public and Technology Services, Black Film Center/Archive, Indiana University
  • Jack Brighton, Director of New Media and Innovation, Illinois Public Media, University of Illinois
  • Mark Cooper, Professor of Film and Media Studies, University of South Carolina (participating discussant)
  • Mark Williams, Associate Professor, Department of Film and Media Studies, Dartmouth College (participating discussant)

11:00 am Break

11:15 am Session 2

Track 1: Innovations in Processing: Practical tools and strategies for processing your unique archival collection – Pavilion (602) [Google doc]

  • Joy Banks, Librarian, Bok Tower Gardens
  • Jaime Fogel, Library Special Projects Assistant, Bok Tower Gardens
  • Megan McShea, Audiovisual Archivist Archives of American Art
  • Matthew Peek, CLIR Metcalf Project Photograph Archivist, Montana Historical Society Research Center (past); Military Collections Archivist for the State Archives of North Carolina (current)
  • Annie Tummino, Project Archivist, Museum of the City of New York and Queens Museum (past); Project Manager, Metropolitan New York Library Council (METRO) (current)

Track 2: Success Beyond Access: Maximizing Faculty Buy-In, Student Assistance, and Public UseSeminar Rooms (625-627) [Google doc]

  • Harlan Green (Moderator), Head of Special Collections, College of Charleston
  • Dale Rosengarten, Curator of the Jewish Heritage Collection, College of Charleston
  • Amy Lazarus, Processing Archivist, College of Charleston
  • Christopher Harter, Director of Library and Reference Services, Amistad Research Center
  • Elisabeth McMahon, Associate Professor, History Department, Tulane University

12:15 pm Buffet Lunch and Poster Session – Moelis Reading Terrace (603)

1:15 pm Session 3

Track 1: Diversity and Collaboration: Making Hidden Mexican, Jewish, and Chinese Collections Discoverable – Pavilion (602) [Google doc]

  • Felicia Piscitelli, Associate Professor, Special Collections Cataloger, Cushing Memorial Library & Archives, Texas A & M University
  • Anton DuPlessis, Curator, Colonial Mexican Collection, Cushing Memorial Library & Archives, Texas A & M University
  • Laura Leone, Director of Archive and Library Services, Center for Jewish History
  • Rachel Miller, Senior Manager for Collection Services, Center for Jewish History
  • Zhijia Shen, Director of the East Asia Library, University of Washington
  • Jing Liu, Chinese Language Librarian, University of British Columbia

Track 2: The Practice of Privacy – Seminar Rooms (625-627) [Google doc]

  •  Monica Mercado (moderator), Director, Albert M. Greenfield Digital Center for the History of Women’s Education, Bryn Mawr | CLIR Postdoctoral Fellow, Bryn Mawr
  • Phoebe Letocha, Collections Management Archivist, Alan Mason Chesney Medical Archives of the Johns Hopkins Medical Institutions
  • Emily Gustainis, Head, Collections Services, Center for the History of Medicine, Francis A. Countway Library of Medicine, Harvard Medical School

2:15 pm Break

2:30 pm Session 4

Track 1: Obstacles and Solutions: Establishing Cataloging Methodologies for Specialized Collections – Pavilion (602) [Google doc]

  • Lynn Ransom (moderator), Curator of Programs, Schoenberg Institute of Manuscript Studies, University of Pennsylvania
  • Joel Alderfer, Collections Manager, Mennonite Heritage Center
  •  Caitlin Harvey, Curator, Historic Bethlehem Partnership
  • Katharine Malcolm, Project Coordinator, Georgetown University
  • Candace Perry, Curator of Collections, Schwenkfelder Library & Heritage Center
  • Christen Runge, Assistant Curator, Georgetown University
  • Jennifer Spence, Churchill Weavers Project Coordinator, Kentucky Historical Society

Track 2: Engaging Students in Complex Description: Three Projects, Multiple Languages, and EAC-CPF in the Classroom – Seminar Rooms (625-627) [Google doc]

  • Lois Black (moderator), Curator of Special Collections, Lehigh University
  • Andrew Stahlhut, Project Cataloger/Ph.D. candidate, Lehigh University
  • Greg Edwards, Project Archivist, Lehigh University
  • Ilhan Citak, Archives and Special Collections Librarian, Lehigh University
  • Valerie Addonizio, Project Archivist, Johns Hopkins University

3:30 pm Break

3:45 pm Session 5

Track 1: Opening Up the Urban Archive: Innovations in Teaching, Research and Digital Outreach – Pavilion (602) [Google doc]

  • Cheryl Oestreicher (moderator), Head, Special Collections and Archives, Boise State University
  • Jennifer James, Associate Professor of English and Director, The Africana Studies Program; P.I., The District of Columbia Africana Archives Project
  • Doretha Williams, Project Director, The District of Columbia Africana Archives Project
  • Jaime Janda, Collections Processing Manager, University of North Texas Special Collections
  • Morgan Gieringer, Head, Special Collections, University of North Texas Special Collections

Track 2: Grinnell to GUIDs: Connecting Natural Science Archives and Specimens – Seminar Rooms (625-627) [Google doc]

  • Christina Fidler, Museum Archivist, Museum of Vertebrate Zoology, University of California, Berkeley
  • Barbara Mathe, Museum Archivist and Head of Library Special Collections, American Museum of Natural History
  • Rusty Russell, Program Director for Collections & Informatics, Smithsonian Institution
  • Tim White, Director of Collections and Operations, Peabody Museum of Natural History, Yale University

5:00 – 6:00 pm Closing Remarks: William Noel, Director, Kislak Center for Special Collections, Rare Books, and Manuscripts, and director, Shoenberg Institute for Manuscript Studies. Wine and cheese to follow. – Pavilion (602); Moelis Reading Terrace (603) [Google doc]

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